Traders Terms and Conditions

Approval of applications

At the Ginger & Spice Festival, our aim is to curate a diverse and high-quality selection of artisan food, drink, and craft stalls that align with our commitment to delivering an exceptional experience for festival-goers. To maintain this standard and ensure a well-balanced offering, we reserve the right to decline applications if we are oversubscribed in a particular category.

In the event your application is declined due to oversubscription, we will provide a full refund. Please note, however, that this does not apply to situations where payment is not made following application approval or where the required documentation is not provided within the specified timeframe.

Event date, location, set-up & take-down  

  1. The Ginger & Spice Festival ‘Spicy Artisan Street Market’ is managed by ‘Ginger & Spice Heritage Trust’ and will begin at 9.30am and end at 4.30pm on Saturday 27th September 2025.
  2. The event will take place in Market Drayton on Cheshire Street, High Street, Queen Street and outside the Town Hall http://bit.ly/2pZx6pn
  3. The allocation of the pitches will be made by the organiser one week prior to event and communicated to traders one week before.
  4. Stall holders may arrive from 6.30am.
  5. All stalls must be set up by 9.00am. The last access for vehicles wishing to unload will be 8.30am and all trader vehicles MUST be removed from the trading pitches by 8.45am at the latest. Please do allow enough time to unload as there will not be any flexibility on this.
  6. Stall holders must follow the event stewards instructions whilst unloading their goods/produce and equipment and then park their vehicle in a nearby car park (a map will be provided). There may be a day rate charge for parking from Shropshire council car parks.
  7. All stalls must fit completely within their allocated area and cause no obstructions to surrounding pitches, emergency access and pathways.
  8. Stalls are not to be left unattended and should always be staffed, with no closing early allowed.
  9. No stall should be solely manned by staff or volunteers under 18 years of age at any time during the event.
  10. Vehicles will be allowed back onto the market until 5.00pm, once the stewards have agreed it is safe to do so. Please note that you may need to wait as it is a one-way street.
  11. Stall holders must pack away all belongings and take all belongings and waste with them. Nothing must be stored or left behind.

Liability & Insurance

  1. Each stall holder must hold, and provide evidence of, at least £5,000,000 (five million) valid public (and product) liability insurance (covering participation in this event).  This insurance must cover all staff and/or volunteers working on your stall at the event, or you may need separate employee insurance if you have people working for you (volunteers included).
  2. The Ginger and Spice Festival Heritage Trust, the Ginger and Spice Festival, the Spice Larder, or anyone else associated with the event shall not be responsible for any loss or damage to merchandise or personal property, or injury to any person caused by the day’s activities, the weather, or another reason or cause. Money and valuables should be kept out of sight and secured. We strongly advise all stallholders to have their own insurance to cover personal loss or accidents.

Health & Safety

  1. All stallholders must conduct and submit a risk assessment for their stall. For further guidance and more information please refer to the HSE website:https://www.hse.gov.uk/simple-health-safety/risk/index.htm 
  2. All health and safety documents requested & relating to you, your application and your stall must be brought with you on the day of trading for inspection by the G&SF team, a representative or the council. If they are requested and you do not have them, this may result in your being asked to leave the event.
  3. All stalls will be inspected by the event organiser (or their representative) and if considered to not be complying with health and safety standards, they will not be allowed to open and there will be no refund.
  4. For charities bringing their own gazebo, they MUST be weighted in each corner to prevent movement in high winds (there will not be water available so please bring your own water or alternative metal /sand weights). The gazebos must also be fire retardant with a relevant certification that meets with UK standards. All gazebos will be inspected by the event organiser (or their representative) and if considered not to be compliant, will be removed.
  5. Stall holders MUST keep their stalls and surrounding areas clean and tidy and must sort, bag and tie their rubbish at the end of the day and take it away with them.
  6. If there is anything on a stall which may potentially cause harm to others e.g. a source of heat, sharp objects, machinery etc, then appropriate precautions must be taken and outlined in the risk assessment.
  7. All electrical equipment brought on the day must have a valid PAT test certificate, alternatively for items less than 1 year old, a dated proof of purchase receipt must be sent to the organisers when stalls are applied for. Checks on electrical equipment will be made on the day.
  8. Fire safety provision must be provided on stalls if electricity, gas or a generator is being used, along with a valid Fire Risk Assessment.
  9. If using gas you must provide a Gas Safety Certificate covering the equipment you are bringing which has been checked and maintained at least once a year by a GasSafe registered engineer or contractor. A gas bottle storage cage is mandatory.
  10. Stall holders whose trade, profession or practice is regulated in any way (licensed, certified or otherwise regulated), must provide evidence of compliance with such regulations.

 Food, drink and catering stalls

Any stall holder providing food, drink and/or catering, must adhere to the following points:

  1. Each trader is responsible for operating their business safely & in line with the law. Food and drink traders MUST be registered with their authority /local borough council and Food Standards Agency (FSA), or equivalent, & adhere to their specific required sampling activities which must be included in your risk assessment.
  2. Stalls holders must provide:-
  • Proof that your business is registered  with your local Environmental Health Service. For further information please refer to the Government guidance: Register a Food Business
  • Evidence of their most recent FSA Food Hygiene Rating & inspection. Applications will only be considered for businesses who have been awarded a rating of 3 or above.
  • Evidence of Level 2 Food Hygiene /Handling training certificate (Level 2 or higher) for ALL members of staff or volunteers who are preparing, handling or serving food on the day of the event. If you are the business owner but have another member(s) of staff /volunteer who is handling food on the day, we must also see their in date Food Hygiene Training Certificate training qualification(s).
  • Risk assessment for allergen management & full, effective procedures in place to control the risk of food intolerances or allergy. For guidance see FSA – Allergen guidance.
  1. Stalls preparing & handling food should have Hand washing facilities & bring their own water
  2. Traders who are selling alcohol must be registered with the environmental health service, have a personal licence and must apply for a Temporary Event Notice (TEN) from Shropshire Council.

Payments & Cancellation

  1. All booking fees must be paid, via bank transfer, at the time of application. Failure to pay at application will mean your pitch is not guaranteed & may result in the loss of your pitch.
  2. The Ginger & Spice Festival does not issue invoices for payment. A payment receipt can be requested via gingerandspicefest@gmail.com
  3. There will be no refund of pitch fees for any trader who does not attend on the day of the festival.
  4. There will be No Refunds, full or partial, should trading not meet with your expectation.
  5. Organisers of the event will not be held responsible if the event is cancelled before or on the day for any reason.
  6. There will be no refund of fees due to cancellation in case of extreme weather / regional weather warnings / security concerns or for any other reason beyond the control of the organisers.

Registered Charities

  1. Registered charities must provide proof of charitable status and their charity number to qualify for a reduced-fee charity pitch